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Instructions for presentations

Oral Presentations

Oral presenters are allowed 15 minutes. Each presentation should take 10 to 12 minutes, with the remaining time devoted to questions and answers.

Oral presenters must upload their presentation to the laptop desktop in the meeting room in which the presentation will take place. They need to ensure that their presentation is uploaded well in advance of the session, preferably at the beginning of the day, and check that the presentation is running smoothly, especially any links to other sites. For information on how to upload or in the event of any difficulties, oral presenters are kindly requested to contact the technical support.

Oral presenters should check in advance that it will be possible to access any online materials or sites that will be linked to during their presentation and that these will work as required.

The schedule is tight and good preparation is essential.

The projection system will use a 16:9 format, so oral presenters are asked to adjust their slides accordingly for best presentation quality.

 

Poster presentations

Each poster will be allocated its own space in the poster area. You are expected to attend to present your poster during the poster session in the programme.

Your poster should be in A0 portrait (high) format (800 mm wide x 1100 mm high). Materials will be provided to attach your poster to the board.

We recommend that you have your poster ready at least 2 hours before your session.

Please remove your poster at the end of the session. There may be another poster session later in the day.

Poster sessions are opportunities to present your work and get feedback. As you will be standing next to the poster for the duration of your assigned poster session, think of the poster as a visual aid that (1) allows you to present your work in the best light and (2) allows visitors to give you useful feedback.

Here are some tips on how to design your poster:

  • You can create posters using a variety of programs, including PowerPoint, Keynote, Sketch, and Adobe Illustrator.
  • Make your figures and text large and high contrast (e.g. no yellow on white).
  • Try to minimise the text as far as possible. You do not need to list every methodological detail (but be prepared to answer questions if asked), and you do not need to include an extensive bibliography. Avoid use of tables where possible. If your project involves statistics, use error bars and stars to indicate statistical significance in your graphs, rather than writing out statistical test results.
  • Divide your poster into a number of panels. Start by briefly stating your overall question in large text (you may need to provide some minimal background information to help frame your question). Next, briefly describe your methods using visual aids.  Then present your results graphically. There should only be a few brief conclusions in the final panel of the poster. Again, use large text so that visitors leave with at least one clear take-away message.
  • Maximum poster dimensions are 800 mm wide x 1100 mm high. Use vector graphics where possible. Rasterisation is more noticeable at larger scales.
  •  Prepare a run-through of no more than 3-5 minutes.